Organizing Group Travel

charter bus quotes onlineOrganizing Group Travel for Fun (and Profit)

Are you qualified to be a group travel leader?

Are you a people person?  Are you attentive to details?  Do you have a desire to travel? Then the answer is a resounding – YES!

How Do I Travel for Free?

Most attractions, restaurants, hotels, etc. offer at least one complimentary package per tour. Many will also comp the driver as well. When you plan the tour as the group travel leader, you would receive that comp therefore, travel for free.

How Many People Do I Need To Take A Tour On A Motorcoach?

30 people will allow for a successful, affordable motorcoach tour.

Where Do I Find People?

  • Family Members
  • Close Personal Friends
  • Neighbors
  • High School/College Friends
  • Business Acquaintances
  • Golf Partners
  • Social Club Members
  • Bridge Partners
  • Church

That’s it! Just think of all the people you know, work with, and associate with on a daily basis. This is a very achievable goal! As your group grows in size, so does your perks and benefits as well as the potential to make more money.

How Do I Get Started?

  • Determine how many, what time of year & how long your tours will be.
  • Determine where you want to go and which trip to begin with.
  • Develop a travel plan.
  • Match the travel plan with the suppliers that best fit your tour criteria.
  • Complete a group proposal worksheet and determine price per person.

Where do I find legitimate travel suppliers?

Group Travel Organizations

  • A Travel Agency – offers full range of services and work on commission basis.
  • Destination Marketing Organization – Generally works at a state or regional level to help you gather the information you need. Some DMO’s book groups and others do not.
  • Booking Direct – speaking directly with the supply source such as hotels, attractions and restaurants.

How Can I make Money?

There are two ways you can make money on group travel:

  • You will be paid a commission. Usually when working with a travel agency. You will work with net price (no commission) and you will mark up the net price with the amount of profit you want to make – between 10 – 15%. Usually when working with a tour operator or direct with suppliers.
  • You will work with net price (no commission) and you will mark up the net price with the amount of profit you want to make – between 10 – 15%. Usually when working with a tour operator or direct with suppliers.

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From Our Customers:

 Back from another wonderful day trip to Ocean City! The bus driver was pleasant, courteous, and a wonderful driver. We were picked up on time, the bus was clean and comfortable, and we were back a few minutes early despite some traffic delays. Can't wait to go again in August! 

- Connie from Paradise, PA

  On a recent trip to D.C. I was in need of a sudden change in carriers due to safety concerns and the crew at Executive Coach came through for me. They were able to provide service from D.C. to Chicago on a less than 24-hour notice. I will recommend Executive Coach anytime, anywhere! You have restored my faith in a corporate culture that takes responsibility, loves their work and goes the extra mile (literally!) 

- Ed Hollinger
Chiaravalle Montessori School

 We had a great time yesterday. Thank you so much. Things could not have gone more perfect. Our driver did a great job. We were running over a little on time, and I gave him the choice of skipping the last stop or keep going (which would mean we would get back to our return destination about 40 minutes later than scheduled). He said it was fine with him to keep going and complete our route. It was a great day. Thank you very much to Executive Coach, Inc.! 

- Susan
Threadworks Quilting

 We were very pleased with the outcome and performance by your company in the transportation of our employees.  

- Lancaster General Hospital

 I just finished a tour from Washington to Boston with one of your drivers. It was the best driver and person I worked with in my last 15 years. The group and I appreciated his presence and safety during this tour.  

- Normand
Misa Tours

 We have worked closely with Executive Coach for years. They have always portrayed the utmost professionalism and courtesy to us as a customer. Their equipment is state of the art and very well maintained, and their drivers are concerned with the safety of their passengers and are very pleasant to our groups. Overall, the team at Executive Coach has been a wonderful partner with White Star Tours and we look forward to continuing our professional relationship for years to come. 

- White Star Tours

 I would like to take this opportunity to express our appreciation of your driver. He was our driver for the past days from Boston to New York. He was not just a professional driver, he cared for us, he was understanding, and most of all knew where and how to get everywhere. 

- Garry & Carmen

 I want to extend my appreciation to Executive Coach and our driver for organizing a safe trip to the Women's March in DC this past Saturday. Our driver was courteous and respectful and obliged to our wishes to travel directly into DC for a drop off point after all the metro sites were full. Everyone on the bus loved his accommodating manner and felt safe riding with him. I appreciate the Executive Coach staff working tirelessly to make sure we had all the information available to us. I look forward to working with you all again! 

- Brenda

 Executive Coach staff & drivers are timely, friendly, and professional. They took the stress and worry out of our transportation logistics 

- Hope International

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